1.1) The conference is organized and managed by Verivent LLC, a company registered in the USA.
1.2) References to “us” means Verivent LLC and references to “we” and “our” shall be construed accordingly. Reference to “you” and “Participant” means the entity completing a booking request and references to “your” shall be construed accordingly. By completing the booking request the entity accepts and becomes bounded with the present provisions of Terms and Conditions with Verivent LLC.
1.3) All applications to register for the conference, and all orders to purchase the relevant documentation pack, are made subject to these Terms & Conditions (which shall apply to the exclusion of any terms imposed by you).
1.4) You acknowledge and accept that we have the right to publicly announce our business relationship with you which shall include but not be limited to announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.
1.5) Conference is the event in the sphere of blockchain and cryptocurrency held in the Asia and Europe (hereinafter – “Conference”)
2.1) All applications to register for the conference are subject to availability and you making full payment.
2.2) Confirmation (or rejection) of your booking will be sent to you by e-mail within 3 days of our receipt of your booking request.
2.3) Guest passes issued for use at the conference are valid for named attendee only and, subject to clause 4.2 below, cannot be transferred.
2.4) The cost of replacing lost or damaged guest passes is $100.
2.5) You can make amendments to your booking requests not later than 2 days before the Conference by reaching us via the following e-mail firstname.lastname@example.org.
3. PRICES AND PAYMENT
3.1) Participation will not be possible without prior payment of the registration fee.
3.2) Our prices for attending the conference, and for purchasing the documentation pack for the conference, are set out on the relevant registration booking form or the relevant purchase order form or can otherwise be obtained from us upon request or from our website. Prices may be subject to change from time to time. All the prices are stated without applicable taxes.
3.3) The registration fee includes the participation to the Conference, the Conference documents that will be provided to you, lunches and beverages provided during the Conference.
3.4) You must cover your own travel and accommodation expenses and make these arrangements on your own. We assumes no responsibility for the reservation of accommodation.
3.5) You are requested to make your own arrangements for health and travel insurance. The registration fee does not include insurance.
3.6) If your booking has been confirmed an invoice will be sent to you within ten (10) working days setting out the relevant payment instructions and terms. Payment is due immediately on receipt of this invoice.
4. CHANGES TO THE CONFERENCE AND CANCELLATIONS
4.1) It may be necessary for reasons beyond our reasonable control to alter the advertised content, timing and/or location of the conference or the advertised speakers. We reserve the right to do this at any time. Where we alter the time and/or location of the conference, we will provide you with notice of the same.
4.2) If you are unable to attend the conference we welcome substitute delegates attending in your place at no extra cost provided that we have at least 2 days prior notice of the name of your proposed substitute and have received payment in full. Please notify us of any substitutions by email at: email@example.com.
4.3) No refunds will be given in respect of any cancellations or non-attendance regardless of the reason(s) due to the high demand for our events and the nature of conferences.
4.4) We shall not be liable to you for travel, accommodation or other costs and expenses incurred (included wasted costs and expenses) including the case we are required to cancel or relocate the conference as a result of an event outside our control (including, without limitation, to acts of God, floods, lightning, storm, fire, explosion, war, military operations, acts of terrorism or threats of any such acts, any strike action, lock-outs or other industrial action and a pandemic, epidemic or other widespread illness).
5.1) All rights in all presentations, documentation and materials published or otherwise made available as part of the conference (including but not limited to any documentation packs or audio or audio-visual recording of the conference) (“Content”) are owned by us or are included with the permission of the owner of the rights. No (i) professional photography, filming or recording; or (ii) republication, broadcast or other dissemination of the Content is permitted. You shall not distribute, reproduce, modify, store, transfer or in any other way use any of the Content, and in particular (but without limitation) you shall not (and shall procure that each of your delegates shall not):
5.1.1 upload any Content into any shared system;
5.1.2 include any Content in a database;
5.1.3 include any Content in a website or on any intranet;
5.1.4 transmit, re-circulate or otherwise make available any Content to anyone else;
5.1.5 make any commercial use of the Content whatsoever; or
5.1.6 use Content in any way that might infringe third party rights or that may bring us or any of our affiliates into disrepute.
5.2) The Content does not necessarily reflect our views or opinions.
5.3) Suggestions or advice contained in the Content should not be relied upon in place of professional or other advice. Whilst we take reasonable care to ensure that the Content created by us is accurate and complete, some of it is supplied by third parties and we are unable to check its accuracy or completeness. You should verify the accuracy of any information (whether supplied by us or third parties) before relying on it. The Content is provided on an “AS IS” basis without any warranties of any kind (express or implied). We hereby exclude to the fullest extent permitted by law all liabilities, costs, claims, damages, losses and/or expenses arising from any inaccuracy or omission in the Content or arising from any infringing, defamatory or otherwise unlawful material in the Content.
5.4) To the extent that any Content is made available by us online we reserve the right to suspend or remove access to such Content at any time.
6.1) Subject to Clause 6.4, our aggregate liability to you, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of in connection with any booking (or requested booking) made by you or otherwise in relation to a conference, shall be limited to the price paid by you in respect of your booking to attend the conference.
6.2) Subject to Clause 6.4, we shall not be liable to you for (i) any loss of profit, loss of or damage to data, loss of anticipated savings or interest, loss of or damage to reputation or goodwill or; (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind.
6.3) You agree to indemnify us, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any act or omission by you (including your delegates) during or otherwise in relation to a conference.
6.4) Nothing in this these Terms and Conditions shall limit or exclude either party’s liability for:
6.4.1 death or personal injury caused by that party’s negligence, or the negligence of that party’s employees, agents or subcontractors;
6.4.2 fraud or fraudulent misrepresentation; or
6.4.3 any other liability which cannot be limited or excluded by applicable law.
7.1) You warrant that you shall:
7.1.1 comply with all applicable laws, statutes and regulations relating to anti-bribery and anti-corruption
7.1.2 promptly report to us any request or demand for any undue influence or other advantage of any kind received by or on behalf of you in connection with the performance of these Terms and Conditions.
7.2) Breach of this clause 7 shall be deemed a material breach of these Terms and Conditions.
8.1) These Terms and Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms and Conditions) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms and Conditions and any such document.
8.2) You acknowledge that in registering a delegate place you have not relied on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person other than as expressly set out in these Terms and Conditions.
8.3) These Terms and Conditions shall not create, nor shall they be construed as creating, any partnership or agency relationship between us.
8.4) You accept that communication with us may be electronic. We may contact you by e-mail or provide you with information by posting notices on our website. You agree to this electronic means of communication and you acknowledge that all such communications that we provide to you electronically comply with any legal or contractual requirement that such communication be made in writing.
8.5) Save as set out in Clause 4.2 you are not permitted to re-sell, transfer, assign or otherwise dispose of any of your rights or obligations arising under these Terms and Conditions.
8.6) These Terms and Conditions and the rights and obligations of both parties shall be governed by, and construed in accordance with, the laws of England and Wales and both parties irrevocably agree to submit to the exclusive jurisdiction of the courts of England and Wales in respect of any dispute which arises hereunder.
9.1) Upon registration to the Conference, your details such as name, surname, institution, country and email address, but also any other details the Participant might submit will be collected to prepare a participant list for the benefit of all Participants. These details may also be available to parties directly related to the events including the venues and accommodation providers. We may use, store and collect this data for the purposes related to the performance of our obligations under these terms and conditions.
9.2) We may use these data to inform the you of updates or future conferences via email.
9.3) During the Conference we or our representatives may photograph and/or film you. We may use photographs and/or videos bearing your image in any format type for posting on the Conference website, our website.
9.4) By registering to Conference, you consent to the processing of your personal data, including photographs and/or videos bearing your image, by us in accordance with applicable data protection laws strictly for the above-mentioned purposes.
9.5) By submitting the registration you hereby give the consent for us to store the following types of data as a profile for internal purposes:
a) mandatory and voluntary data collected when making a booking for the Conference.
b) voluntary disclosures when participating in online surveys.
c) in case you have opted-in to receive email communication about related events you give consent for us to analyze and use the data for the purpose of targeted advertising communications to you.
d) data collected from any connected social media for which you have provided to us.
e) you give my consent for your data to be updated and supplemented with additional data.
f) you give your consent for us to collect data relating to you personally from public domain sources and to store these along with your personal data that are already received by us. You give your consent for us to analyze this newly collected data and to use the same for the purpose of targeted advertising communications to you.
g) We have free lifetime use of any image or video content created by attendees at the Conference.
10. PROPRIETARY RIGHTS
10.1) All content and material made available during or related Conference are protected by property rights. Except as expressly authorized by us, Participants may not sell, license, rent, modify, distribute, copy, reproduce, transmit, publicly display, publicly perform, publish, adapt, edit, or create derivative works from such materials or content.
CANCELLATION OF THE CONFERENCE
11.1) In the event that the Conference cannot be held or is postponed due to events beyond our control (force majeure) or due to events which are not attributable to gross negligence (“faute lourde”) or willful misconduct (“dol”), we cannot be held liable. Under these circumstances, we will reimburse the Participants the registration fee after deducting costs already incurred for the organization of the Conference and which could not be recovered from third parties.
MODIFICATION OF THE CONFERENCE PROGRAMME
11.2) We reserves the right to modify the Conference programme.
11.3) As regards the Conference, the our liability shall be limited to its gross negligence (“faute lourde”) or willful misconduct (“dol”). In any cases, we shall not be liable for (a) any damages, costs, or losses incurred, such as transportation costs, accommodation costs or financial losses, (b) any loss of business, revenue, profits, anticipated savings, opportunity, goodwill, use, data, whether arising directly or indirectly, or (c) for any indirect, punitive, special, incidental or consequential damages.
11.4) Presenters alone are responsible for the content of their respective presentations and/or handouts, which are offered for informational purposes only. The views and opinions expressed in the presentations/handouts are not necessarily those of us and are not endorsed by us. We disclaim any and all legal liability for the content expressed in the presentations or materials distributed as a part of a presentation.
PARTICIPATION TO THE CONFERENCE
11.5) You are expected to behave professionally. You are liable for the damages they cause to other persons and/or to other persons’ or the venue’s property.
11.6) By sending the booking request to the Conference you confirm that you posses the full capacity (sui juris) and you are a person of majority age under your personal applicable laws.
12.1) By agreeing to act as a volunteer at an event, you acknowledge that:
a) you will receive no compensation for travel, accommodation etc.
b) we don’t guarantee that you will be selected to be a volunteer at the event.
c) it is prohibited to violate any rule of the Conference including ban of alcohol and drug usage during the Conference;
d) you confirm that all the information given to us by you is actual and valid;
e) selection as a volunteer grants permission to us to use the volunteer likeness, name, voice and words in television, radio, film, newspapers, magazines and other media, both during and anytime after the event, and in any form, for advertising or communicating the purpose of the Conference;
f) in the course of the event you may be dealing with confidential information and I agree to keep such information in the strictest of confidence;
g) you have read and fully understood these terms and conditions and all the related documents.
13. OTHER LEGAL PROVISIONS
13.1) Should individual provisions of these general terms and conditions be invalid, this shall have no effect on the validity of the remaining provisions.
13.2) These general terms and conditions shall be governed in all respects by the laws of England and Wales, excluding its conflicts of laws provisions. In case of a dispute arising out of or in connection with these general terms and conditions, the courts of London shall have exclusive jurisdiction to settle any dispute which may arise under or in connection with these general terms and conditions.
13.3) You hereby agree that we may send you the requests on participating in our online surveys and accept that the data received by us from the surveys’ results can be used for commercial purposes.
13.4) We are entitled to change these Terms and Conditions from time to time. Your continued use of the website of the Conference following such change shall be subject to and including the changes made to the terms from time to time.
13.5) You agree not to copy, modify or use these Terms and Conditions for any illegal purposes.
13.6) You agree to be fully responsible for (and fully indemnify us against) all claims, liability, damages, losses, costs and expenses, including legal fees, suffered by us and arising out of any breach of the terms by you or any other liabilities incurred by us arising out of performance of your obligations under these Terms and Conditions.